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Executive Assistant / Office Coordinator (m/f/d)
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Executive Assistant / Office Coordinator (m/f/d) im Unternehmen "doTERRA Europe Marketing GmbH" in München - 14.01.2022
Weitere Jobangebote in:
Word processing of all communications including presentations; Exercising the utmost confidentiality at all × Communicating at all levels on behalf of the President/MD;...
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About Us Founded in 2008, doTERRA was built on a mission to share tested-grade essential oils with the world. Having seen for themselves the incredible benefits of using these precious resources, a group of healthcare and business professionals set out to make this mission a reality. They formed a company and named it doTERRA, a Latin derivative meaning ‘Gift of the Earth’. Since the company’s creation in the U.S. the doTERRA product offering has expanded across nutrition, spa and healthy living products all centered around essential oils and a comprehensive wellness philosophy. doTERRA is now present in over 150 countries worldwide. Utilising a direct selling model, doTERRA allows its Wellness Advocates to provide direct guidance to their customers. This approach provides individuals with the opportunity to experience the incredible power of essential oils while also developing relationships of trust. Over 7 million members now use and share doTERRA products around the world. Today, doTERRA is the world’s leading essential oils company. We are looking for an Executive Assistant / Office Coordinator (m/f/d) for our office in Munich. As part of the doTERRA Europe the main focus of this role is to provide full secretarial & PA support to the President and Managing Director and be the ‘meet and greet’ for the company with general reception duties Core Responsibilities: Word processing of all communications including presentations Exercising the utmost confidentiality at all times Communicating at all levels on behalf of the President/MD Organizing diaries and meetings Liaising with internal/external personnel as required Taking and screening incoming telephone calls and e-mails, dealing with any queries as appropriate and/or re-diverting to the appropriate individual Handling incoming and outgoing post and e-mails, distributing, actioning and/or drafting replies as appropriate Organizing, facilitating and minute taking at meetings Arranging travel & accommodation on behalf of the President/MD and Senior Management Team Administration of President/MD’s expenses Support the Office Manager Ordering of all office supplies, aligning with budget Control of set budget requirements and obtaining pre-approval Ensuring the smooth running of the office amenities and facilities, in connection with the Office Manager Provide HR with any updates for employee’s information, absence and holidays Assisting with onboarding programs Monitoring of projects and measures in the field of occupational safety Project work as and when required The above duties do not define or include all tasks required of the post holder. Duties and responsibilities may vary without changing the level of responsibility. Qualifications and Experience: Minimum 3 years secretarial experience (including PA experience at senior manager level) Experience of minute taking and expense administration Excellent proficiency in all usual Microsoft applications including Word, Excel and PowerPoint Energetic & enthusiastic with a mature and flexible approach Excellent written and oral communication skills in English Excellent organizational skills Professional, business-like approach Must be adaptable and able to remain calm in a fast-moving, pressurized environment Must be a team player Benefits: Modern IT equipment will be provided by doTERRA A performance-enhancing and dynamic corporate culture in which personal contribution is most important A working atmosphere that allows you to shape our growing company and to take over responsibility from day one Collaboration in a dynamic and highly motivated team as well as close cooperation with our international colleagues To apply for this position please send your CV to firstname.lastname@example.org along with your preferred salary, possible start date, and what position you are applying for. doTERRA Europe Marketing GmbH Konrad-Zuse-Platz 4 81829 München, Germany https://www.doterra.com/DE/de_DE